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Scheduling a Video Meeting in Teams - ANR Information Technology - How to start a Microsoft Teams meeting |
Setting up a microsoft teams video meeting.Scheduling a Video Meeting in Teams
Setting up a microsoft teams video meeting.Manage meeting settings in Microsoft Teams
If you want to join a meeting using Meet now , look for the camera icon in a conversation and click Jump in. The ellipses icon will give you other in-meeting controls, including the option to record the meeting and have it emailed to you.
To schedule a meeting in a chat window, select the icon that looks like a calendar in the chat below the box where you usually type your messages.
You can also go to the Calendar tab on the left-hand side of the app and click on New meeting. Select a range of times within the calendar and Teams will open a scheduling form, where you can give your meeting a title, invite people, and add meeting details.
Microsoft Teams also has a Scheduling Assistant you can use to find a time that works for everyone. To create a channel meeting, click on New meeting and type the name of one or more channels into the box that says Add channel. Remember, in a Microsoft Exchange calendar, all Microsoft Teams Meetings will show a Join button five minutes before a meeting is set to start.
After selecting Meet now, you have the option to change your meeting name by typing in the box under Meeting name. Click the rectangle icon to the right of the link to copy it to your clipboard. The Microsoft Teams Outlook add-in allows people to view, accept, or enter meetings from Teams, or Outlook.
To schedule a meeting, open Outlook and click on New Teams Meeting in the calendar view. Add your meeting subject, as well as a location, start time, and end time, then click Send to inform your team.
Add guests to your team by selecting Teams and then visiting the team in your list. Video conferencing is a great way to bring teams together, regardless of where your users are. However, people may be reluctant to join a video meeting if their environment is messy or distracting. You can also add custom backgrounds like an office environment or company logo, rather than blurring out the background. Microsoft introduced virtual backgrounds for Microsoft Teams in April For something more advanced, and to stand out in front of your boss, colleagues, or clients, you can opt for a third-party background.
To download a selection of premium Microsoft Teams backgrounds, you can choose from high-quality images here. Go to Calendar on the left side of the app and select New meeting in the top right corner. The scheduling form is where you'll give your meeting a title, invite people, and add meeting details.
Use the Scheduling Assistant to find a time that works for everyone. Once you're done filling out the details, select Save. This will close the scheduling form and send an invite to everyone's Outlook inbox. Color code your calendar with categories.
Just like in Outlook, you can assign one or more categories to each meeting in your calendar. There are a couple ways to assign categories:. Right-click an event in your calendar and select Categorize , then pick a color. When scheduling a meeting, select Category at the top of the scheduling form.
For recurring meetings, categories can only be applied to the series, not an individual occurrence. Teams lets you invite people outside your organization, including those who don't have a Teams license. You'll need their full email address to invite them. Go to where it says Add required attendees. If anyone is an optional attendee, select Optional instead.
To get access to this and other upcoming features, switch to Teams public preview. After you've invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting. Before adding co-organizers, make sure the people you want to add are already added as required attendees and then follow the steps below:.
On the meeting options page, next to Choose co-organizers , select the down arrow and choose the name of the co-organizer. Note: To learn more, see Add co-organizers to a meeting. Type the name of a channel where it says Add channel under the time and date fields. Channels can't be edited or added once the invite is sent.
You'll need to send a new invite with the updated channel. Note: When you have a meeting in a channel, everyone in the team will be able to see it and join it in that channel. This feature isn't available in private channels. Once you've added the people you want, select Scheduling Assistant to find the best time.
If it's a recurring meeting, open the dropdown menu next to Does not repeat just below the date. Choose how often you want it to occur from the default options, or select Custom to create your own cadence. If you're unfamiliar with how to add a calendar to a channel, the steps are outlined for you at See all your meetings in Teams. Once that's done, you have a few ways to add events to the shared calendar.
Or, select the arrow next to Meet now at the top of the app to open the menu and select Schedule meeting. Each of these actions will open the scheduling form with the channel name filled in, feel free to add an Outlook group or individuals by manually entering their names.
Guests and partners from outside your org won't have access to the channel calendar and will also require being added to the meeting invite. Right-click an event in your calendar to RSVP, remove it if it's canceled, or open the invitation to view the meeting details. If the event is a Teams meeting, you'll also get options to Join online and Chat with participants.
Teams meetings will show a join button on an event in your calendar five minutes before the start of a meeting. Once someone joins the meeting, the event will change colors to let you know they're online. Select Join to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting. Note: If you have overlapping meetings in your calendar, the join button won't be available.
But you can still right-click the event and select Join online. As an organizer, you can set the Show As status of the meeting in the action bar.
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